Property Management Support Specialist

• Proven experience in property management support, administration, or a related role • Familiarity with property management systems and processes • Strong organizational and time management skills • Excellent written and verbal communication skills • Proficiency in Microsoft Office and/or Google Workspace • Ability to multitask and prioritize effectively in a remote environment • High level of attention to detail and accuracy • Reliable internet connection and dedicated remote workspace

Job Title: Property Management Support Specialist Employer: Outsource Ability Ltd (on behalf of our client) Employment Type: Remote Job Overview Outsource Ability Ltd is seeking a proactive and detail-oriented Property Management Support Specialist on behalf of our client. This role is responsible for providing administrative and operational support to ensure the smooth management of residential and/or commercial properties. The successful candidate will play a key role in coordinating tenant services, maintenance activities, and property-related communications while maintaining accurate records and ensuring compliance with processes. Key Responsibilities Administrative & Operational Support • Provide daily support to property managers with administrative tasks • Maintain and update property management systems and records • Prepare and organize lease agreements, reports, and documentation • Track key dates including lease expirations, renewals, and inspections Tenant Communication & Support • Serve as a point of contact for tenant inquiries and service requests • Respond to tenant communications in a professional and timely manner • Assist with tenant onboarding and move-in/move-out processes • Coordinate notices, updates, and general communications to tenants Maintenance Coordination • Log, track, and follow up on maintenance requests • Coordinate with contractors, vendors, and service providers • Ensure timely resolution of maintenance issues • Maintain records of completed work and service history Financial Tracking & Reporting • Monitor rent payments and assist with rent collection processes • Follow up on late payments and escalate where necessary • Assist with basic financial reporting and reconciliation tasks • Maintain accurate records of invoices, expenses, and payments Compliance & Documentation • Ensure property records are complete and compliant with company procedures • Support adherence to lease terms and property regulations • Maintain confidentiality of all tenant and property information Requirements & Qualifications • Proven experience in property management support, administration, or a related role • Familiarity with property management systems and processes • Strong organizational and time management skills • Excellent written and verbal communication skills • Proficiency in Microsoft Office and/or Google Workspace • Ability to multitask and prioritize effectively in a remote environment • High level of attention to detail and accuracy • Reliable internet connection and dedicated remote workspace Preferred Skills • Experience with property management software (e.g., Buildium, AppFolio, PropertyMe) • Knowledge of lease agreements and property compliance standards • Basic understanding of financial tracking and reporting • Experience working with international clients or remote teams Key Competencies • Strong problem-solving ability • Professional and client-focused approach • Ability to work independently and meet deadlines • High level of integrity and confidentiality • Adaptability and responsiveness in a fast-paced environment Working Conditions • Fully remote role • May require working across different time zones • Occasional flexibility in hours depending on client needs This role offers an excellent opportunity to contribute to efficient property management operations while supporting a growing team through Outsource Ability Ltd. Originally posted on Himalayas Property-Management-Specialist, Administrative-Assistant, Property-Administrator, Property-Coordinator, Real-Estate-Administrator, Property-Support-Specialist, Property-Management-Support, Property-Management-Coordinator, Property-Management-Administrator, Property-Management-Associate, Operations