Executive Assistant & PMO to the CEO

• Track and follow up on executive management tasks, ensuring deadlines and objectives are met. • Coordinate communication and alignment between the headquarters in Israel and global subsidiaries. • Prepare executive meeting agendas, collect materials, document meeting minutes, and monitor execution of action items. • Prepare high-quality business presentations for executive management, board meetings, investors, and strategic clients. • Conduct business research and market analysis and prepare concise executive briefs before important meetings. • Manage complex international travel arrangements, including flights, hotels, visas, and meeting schedules. • Coordinate customer and partner visits, including logistics, hospitality, and event planning. • Manage the CEO's calendar, prioritize requests, and act as the primary gatekeeper. • Handle ongoing executive administrative responsibilities and support multiple projects as needed. • Coordinate with production teams, customers, and other stakeholders while managing multiple priorities. • Support the CEO in keeping business processes organized and moving efficiently across the organization.

• 3 to 5 years of experience as an Executive Assistant, Chief of Staff, or similar role in a global or industrial company. • Previous experience supporting a CEO or senior executive in a global organization. • Excellent written and spoken English with the ability to draft professional emails and communicate confidently. • Advanced proficiency in Microsoft Office, especially PowerPoint and Excel. • Strong presentation and business communication skills. • Proven ability to work across teams and drive execution without direct authority. • Strong ability to prioritize tasks and manage multiple projects in a fast-paced environment. • Experience coordinating with production teams, customers, and multiple stakeholders is an advantage. • Strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. • Experience working in an industrial or manufacturing company. • Experience with project management tools such as Monday.com or Asana. • Experience using Claude AI or other AI productivity tools. • Experience with Priority CRM/ERP or similar business management systems. • Experience supporting global operations and coordinating with international teams.

We're Hiring: Executive Assistant & PMO to the CEO We are looking for a highly organized, proactive, and energetic Executive Assistant & PMO to the CEO to serve as the CEO's right hand. This trusted position combines high-level executive support, project management, cross-functional coordination, and strategic business assistance across global operations. The ideal candidate is a fast learner, detail-oriented, professional, assertive, and able to drive processes and keep priorities moving in a fast-paced environment. Key Responsibilities: • Track and follow up on executive management tasks, ensuring deadlines and objectives are met. • Coordinate communication and alignment between the headquarters in Israel and global subsidiaries. • Prepare executive meeting agendas, collect materials, document meeting minutes, and monitor execution of action items. • Prepare high-quality business presentations for executive management, board meetings, investors, and strategic clients. • Conduct business research and market analysis and prepare concise executive briefs before important meetings. • Manage complex international travel arrangements, including flights, hotels, visas, and meeting schedules. • Coordinate customer and partner visits, including logistics, hospitality, and event planning. • Manage the CEO's calendar, prioritize requests, and act as the primary gatekeeper. • Handle ongoing executive administrative responsibilities and support multiple projects as needed. • Coordinate with production teams, customers, and other stakeholders while managing multiple priorities. • Support the CEO in keeping business processes organized and moving efficiently across the organization. Qualifications: • 3 to 5 years of experience as an Executive Assistant, Chief of Staff, or similar role in a global or industrial company. • Previous experience supporting a CEO or senior executive in a global organization. • Excellent written and spoken English with the ability to draft professional emails and communicate confidently. • Advanced proficiency in Microsoft Office, especially PowerPoint and Excel. • Strong presentation and business communication skills. • Proven ability to work across teams and drive execution without direct authority. • Strong ability to prioritize tasks and manage multiple projects in a fast-paced environment. • Experience coordinating with production teams, customers, and multiple stakeholders is an advantage. • Strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. Preferred Qualifications: • Experience working in an industrial or manufacturing company. • Experience with project management tools such as Monday.com or Asana. • Experience using Claude AI or other AI productivity tools. • Experience with Priority CRM/ERP or similar business management systems. • Experience supporting global operations and coordinating with international teams. Personal Skills: • Strong assertiveness with excellent interpersonal skills. • Exceptional organizational skills and attention to detail. • Business mindset with the ability to see the bigger picture. • Energetic, proactive, and quick to learn. • Fast thinker with the ability to adapt quickly in a dynamic environment. • Team player with high integrity, discretion, and professionalism. • Positive, can-do attitude and ability to thrive in a fast-paced environment. Work Setup: • 100% Remote • Full-time role • Working hours: Sunday to Thursday, 9:00 AM to 5:00 PM (Israel Time) Salary: • USD 6 to 7 per hour Originally posted on Himalayas Executive-Assistant, Chief-of-Staff, PMO, Project-Management, Operations-Support, Executive-Assistant-To-CEO, CEO-Executive-Assistant, CEO-Assistant, Chief-Executive-Assistant, Executive-Assistant-To-C-Suite, Executive-Operations-Assistant, Operations