Project Manager - Executive Assistant

• Manage the CEO’s complex calendar and coordinate meetings with staff, board members, donors, and partners, ensuring alignment with strategic priorities. • Handle email correspondence and inbox management when needed, filtering, prioritizing, and resolving with strong judgment. • Provide strategic and operational support on the CEO’s initiatives, including light research, data entry, task tracking, and process improvements. • Act as a project manager for key initiatives, keeping timelines, priorities, and stakeholders aligned. • Support donor communications, grant-related tasks, and stewardship projects like impact updates and student stories. • Research donor prospects and maintain an updated, actionable pipeline. • Build and nurture donor relationships through personalized, strategic communication. • Coordinate travel, events, and itineraries for the CEO. • Maintain CEO’s professional materials (bio, headshots, awards, thought leadership). • Assist with board management: scheduling, onboarding, and tracking member terms. • Recommend and implement tools, automations, and workflow improvements without relying solely on AI.

• 3+ years as an Executive Assistant, Operations Coordinator, or Project Manager, ideally in nonprofits, social impact, or startups. • Experience in client-facing, donor-facing, or high-level stakeholder roles. • Excellent organization and time management skills, with the ability to handle high volume in a fast-paced environment. • Strong logical thinking, strategic judgment, and the ability to connect day-to-day tasks with the bigger picture. • High autonomy, ownership, and initiative. • Proficiency with Google Workspace and familiarity with Salesforce or similar CRMs. • Tech-savvy and comfortable with modern tools, while maintaining independent critical thinking (not AI-dependent). • High emotional intelligence, charisma, and professionalism. • Systems thinker who thrives on structure, clarity, and process improvements. • Clear, adaptable communicator for donors, board members, staff, and students. • Calm under pressure and strong at prioritizing. • Genuine interest in education equity and mission-driven leadership.

• Full-time, fully remote role. • Opportunity to contribute to a high-impact organization changing students’ lives. • Collaborative, growth-oriented culture.

This is a remote position. Our client is seeking a highly organized, strategic, and mission-driven Project Manager / Executive Assistant to support their CEO and Development Team. This isnota traditional EA role. It’s a hybrid position combining operations, project management, and donor relationship management within a nonprofit that has provided over 8,000 scholarships worldwide. Responsibilities • Manage the CEO’s complex calendar and coordinate meetings with staff, board members, donors, and partners, ensuring alignment with strategic priorities. • Handle email correspondence and inbox management when needed, filtering, prioritizing, and resolving with strong judgment. • Provide strategic and operational support on the CEO’s initiatives, including light research, data entry, task tracking, and process improvements. • Act as a project manager for key initiatives, keeping timelines, priorities, and stakeholders aligned. • Support donor communications, grant-related tasks, and stewardship projects like impact updates and student stories. • Research donor prospects and maintain an updated, actionable pipeline. • Build and nurture donor relationships through personalized, strategic communication. • Coordinate travel, events, and itineraries for the CEO. • Maintain CEO’s professional materials (bio, headshots, awards, thought leadership). • Assist with board management: scheduling, onboarding, and tracking member terms. • Recommend and implement tools, automations, and workflow improvements without relying solely on AI. Requirements • 3+ years as an Executive Assistant, Operations Coordinator, or Project Manager, ideally in nonprofits, social impact, or startups. • Experience in client-facing, donor-facing, or high-level stakeholder roles. • Excellent organization and time management skills, with the ability to handle high volume in a fast-paced environment. • Strong logical thinking, strategic judgment, and the ability to connect day-to-day tasks with the bigger picture. • High autonomy, ownership, and initiative. • Proficiency with Google Workspace and familiarity with Salesforce or similar CRMs. • Tech-savvy and comfortable with modern tools, while maintaining independent critical thinking (not AI-dependent). • High emotional intelligence, charisma, and professionalism. Qualifications • Systems thinker who thrives on structure, clarity, and process improvements. • Clear, adaptable communicator for donors, board members, staff, and students. • Calm under pressure and strong at prioritizing. • Genuine interest in education equity and mission-driven leadership. Benefits • Full-time, fully remote role. • Opportunity to contribute to a high-impact organization changing students’ lives. • Collaborative, growth-oriented culture. Originally posted on Himalayas Project-Management, Executive-Assistant, Non-Profit, Administrative-Support, Donor-Relations, Executive-Assistant-Project-Management, Executive-Project-Manager, Project-Management-Assistant, Project-Manager