Remote Executive Assistant / Contracts & Operations Support (LATAM)

• Contracts & Proposals • Turn approved proposals into SOWs and manage the MSA process • Track and manage redlines back-and-forth with clients; maintain organized contract records • Invoicing & Vendor Management • Own the (semi-automated) invoice process end-to-end • Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month) • HR & Payroll Administration • Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin) • Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes • Support 6 employees and 4–6 contractors • Marketing & Client Onboarding Support • Assist with HubSpot admin tasks • Manage client onboarding forms and related paperwork • Nice to Have • Background touching legal/paralegal work, even informally • Experience supporting a founder at a professional services or consulting firm • Comfort learning firm-specific SOPs and Claude-based workflow skills

• 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity • Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained • Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.) • Exposure to payroll/PEO administration a plus • Familiarity with HubSpot or similar CRM/marketing tools • High discretion with confidential client and financial information — this firm works with enterprise clients on privacy/compliance matters • Excellent written English and strong attention to small details (this founder is exacting about precision)

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months

FreedUp is seeking a detail-oriented, discretion-first Operations & Contracts Support Specialist to support the founder of a boutique privacy consulting firm. This is not a classic calendar-and-inbox EA role — the founder manages her own schedule and email closely. Instead, this role is built around the operational and semi-legal busywork that pulls focus from client work: contracts and proposals, invoicing, vendor onboarding, and light HR/payroll administration. This role suits someone who is comfortable with paralegal-style document work (redlining, SOWs, MSAs), enjoys process and precision, and can be trusted with sensitive client and financial information. Location: Fully Remote (Brazil, Mexico, or Colombia) Job Type: Full-Time Salary: $1,000 - $1,700 per month (based on experience) Requirements • 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity • Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained • Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.) • Exposure to payroll/PEO administration a plus • Familiarity with HubSpot or similar CRM/marketing tools • High discretion with confidential client and financial information — this firm works with enterprise clients on privacy/compliance matters • Excellent written English and strong attention to small details (this founder is exacting about precision) Key Responsibilities • Contracts & Proposals • Turn approved proposals into SOWs and manage the MSA process • Track and manage redlines back-and-forth with clients; maintain organized contract records • Invoicing & Vendor Management • Own the (semi-automated) invoice process end-to-end • Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month) • HR & Payroll Administration • Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin) • Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes • Support 6 employees and 4–6 contractors • Marketing & Client Onboarding Support • Assist with HubSpot admin tasks • Manage client onboarding forms and related paperwork • Nice to Have • Background touching legal/paralegal work, even informally • Experience supporting a founder at a professional services or consulting firm • Comfort learning firm-specific SOPs and Claude-based workflow skills Benefits • International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months Originally posted on Himalayas Executive-Assistant, Operations-Support, Administrative-Support, Paralegal-Support, Latin-America-Executive-Assistant, Remote-Executive-Assistant, Sales-Operations-and-Executive-Support-Specialist, Executive-Operations-Assistant, Contract-Management