Virtual Assistant

Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours About the Role We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business. This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work. If you’re someone who is organized, proactive, and reliable, this role is built for you. What You’ll Own Administrative & Executive Support (Primary Focus) • Manage calendars, meetings, and scheduling across time zones • Coordinate calls and ensure smooth daily planning • Draft and send professional emails, documents, and communications • Prepare meeting notes and track follow-ups Data & CRM Management • Update and maintain records in: • HubSpot • Salesforce • Zoho CRM • Manage spreadsheets and operational trackers • Organize digital files in: • Google Drive • Dropbox • SharePoint Research & Task Execution • Conduct online research: • Competitors • Vendors • Market insights • Turn research into: • Structured summaries • Presentations • Support ad hoc and project-based tasks Customer & Vendor Coordination • Respond to basic client inquiries or route appropriately • Communicate with vendors and track outstanding items • Ensure follow-ups are completed on time Operations & Project Support • Assist with: • Invoicing and expense tracking • Light bookkeeping (if required) • Update project management tools: • Trello • Asana • Notion • Monday.com What Makes You a Strong Fit • You are highly organized and detail-oriented • You can manage multiple tasks without dropping the ball • You communicate clearly and professionally • You are proactive and don’t wait for instructions • You are reliable, responsive, and accountable Required Experience & Skills • 1–2 years experience as a: • Virtual Assistant • Administrative Assistant • Operations Support role • Proficiency in: • Microsoft Office • Google Workspace (Docs, Sheets, Gmail, Calendar) • Strong time management and multitasking ability • Reliable internet and remote work setup Nice to Have • CRM experience: • HubSpot / Salesforce / Zoho CRM • Familiarity with: • QuickBooks / Xero • Experience supporting: • Founders • Startups • Remote teams • Managing multiple clients or executives What a Typical Day Looks Like • Review calendars and inboxes, prioritize urgent items • Schedule meetings and coordinate logistics • Update CRM records and trackers • Prepare documents, reports, or summaries • Conduct research for ongoing projects • Follow up with vendors or clients • Send end-of-day updates and prep for next day In short: You ensure everything runs smoothly and nothing falls through the cracks. Key Metrics (KPIs) • Tasks completed accurately and on time • Calendar & inbox management efficiency • No missed meetings or deadlines • Clean, organized systems and documentation • Strong responsiveness during working hours • Positive feedback from clients and stakeholders Why This Role Stands Out • High ownership and visibility across operations • Exposure to multiple business functions • Clear expectations and structured workflows • Opportunity to grow into operations or executive roles • Work directly with founders and decision-makers Interview Process • Initial Phone Screen • Video Interview with Pavago Recruiter • Practical Task (mock inbox/calendar + research task) • Client Interview • Offer & Background Verification Apply Now If you: • Thrive in fast-paced, remote environments • Are organized, proactive, and detail-driven • Enjoy supporting operations and execution This role is a strong fit. Originally posted on Himalayas Virtual-Assistant, Executive-Assistant, Administrative-Support, Operations-Support, Virtual-Personal-Assistant, Virtual-Office-Assistant, Virtual-Administrative-Assistant, Remote-Virtual-Assistant, Freelance-Virtual-Assistant, Virtual-Executive-Assistant